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Office Manager

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Office Manager

Pillar Engineering LLC is seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The Office Manager will be responsible for ensuring a smooth and efficient work environment, managing administrative tasks, and supporting the overall operations of the company. The ideal candidate will have excellent organizational skills, a strong attention to detail, and the ability to manage multiple tasks simultaneously.
ABOUT US

A world of opportunity

Pillar Engineering LLC is a renowned provider of exceptional engineering services tailored to meet the unique needs of our clients. Our expertise spans multiple domains, including construction, renovation, management, and inspection. Our dedicated team is committed to delivering outstanding results that exceed expectations, ensuring the utmost satisfaction of our clients. With a decade of industry experience, Pillar Engineering has established itself as a trusted partner for all engineering requirements.

Key Responsibilities

Committed to quality, creativity, and seamless performance

Office Administration

Oversee and manage all day-to-day office operations, ensuring a well-organized and efficient work environment.

Maintain office supplies and equipment, managing inventory and placing orders as needed.

Facilities Management

Oversee the maintenance and upkeep of the office space, coordinating with vendors and service providers as needed.

Ensure compliance with health and safety regulations, maintaining a safe and comfortable work environment.

Staff Support

Provide administrative support to the engineering team, including scheduling meetings, managing calendars, and handling correspondence.

Assist with onboarding new employees, ensuring they have the necessary resources and information to succeed.

Event Coordination

Plan and coordinate company events, meetings, and training sessions, ensuring all logistical details are managed.

Assist with the preparation and distribution of materials for meetings and presentations.

Communication

Serve as the primary point of contact for office-related inquiries, both internal and external.

Ensure clear and effective communication within the office and with clients, vendors, and other stakeholders.

Record Keeping

Maintain accurate and up-to-date records, including employee files, project documents, and financial records.

Manage the filing system, ensuring documents are easily accessible and properly archived.

Financial Administration

Assist with basic financial tasks, such as processing invoices, managing petty cash, and tracking expenses.

Collaborate with the finance team to support budget management and financial reporting.

Qualifications

Key Points That Need To Be Addresses

Bachelor’s degree in Business Administration, Management, or a related field preferred.

Minimum of 3 years of experience in office management or a similar administrative role.

Strong organizational and multitasking skills, with a keen attention to detail.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite and office management software.

Ability to work independently and as part of a team in a fast-paced environment.

Problem-solving mindset and the ability to handle unexpected situations with professionalism.

Experience in the engineering or construction industry is a plus.

What We Offer

OFFERS
  • Competitive salary and benefits package.

  • Opportunities for professional growth and development.

  • A collaborative and inclusive work environment.

  • The chance to contribute to exciting and impactful engineering projects.

How to Apply

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to sahr.pessima@pillarengineerings.com.

Join Pillar Engineering LLC and be a key player in maintaining our efficient and dynamic office environment. Together, we can ensure excellence in every project we undertake.

Pillar Engineering LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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